Vendor Management Officer at MainOne - Bridgegap Careers

Vendor Management Officer

Full Time
  • Post Date: September 14, 2018
  • Offered Salary Competitive Remuneration
  • Career Level Officer
  • Experience 2 Years
  • Gender Both
  • Industry ICT
  • Qualification Bachelor Degree
Job Description

MainOne’s success is built on having talented and highly proficient people within their respective fields as the driving force behind our business

A job in MainOne is different from any other you have had. With joining MainOne you’ll be challenged, inspired and proud as you become a part of something big.


We are recruiting to fill the position below:


Job Title: Vendor Management Officer



The Vendor Management Officer will be responsible for managing 3rd Party vendor related activities as well as provide updates and information to the Sales/Technical Sales Team.


Other deliverable include:

Ensure that vendors are paid within contracted timelines

Ensure that all requests via email/phone for quotes/pricing are attended to within 24 hours

Enforce penalties on SLA non-compliance in line with signed contractual agreements

Sync of Billing Commencement Dates in order to reduce credit exposure with 3rd Party

Review and Reconciliation of all vendors invoices and prompt signoff of vendor related documents as required

Purchase Order Processing for new orders and ensure timely processing of orders placed with the procurement team

Ensuring an updated database of the 3rd Party COS sheet (updating of new orders +suspension/cancellation of existing orders) in order to effectively track and determine monthly 3rd Party spend.

Liaising with respective internal teams to early identify of payment defaulting customers having 3rd party dependencies, and immediate suspension/termination with 3rd Party vendors to reduce credit exposure

Provide adequate information of all 3rd party orders to the Procurement, Finance and Sales team, as well as other cross functional units requiring respective information to enable efficient job functions.


Qualifications, Skills & Competencies

Bachelor’s Degree: Second Class Upper

Analytical Thinking

Relationship Management

Time & Self-Management skills

Exceptional judgment and strong initiative;

Strong inter-personal and team working skills;

Excellent oral and written communication skills

Proven ability to effectively manage competing priorities;

Exposure to technical basics would be an added advantage;

Candidate must be able to work under pressure with keen attention to detail.

Competency in the use of Microsoft Excel, however proficiency in Microsoft Excel is a must.

Years of Experience: 2-3 years


Demand on the Job

Proficient negotiation skills

Excellent team working ability.

Applicant must be tenacious, outspoken and firm yet respectful

Ability and willingness to work long hours and meet tight deadlines.

Ability to work with minimum supervision and understands task ownership

Constant awareness of sensitivity and confidentiality involved in the function.