Finance & Operations Manager - Bridgegap Careers

Finance & Operations Manager

Full Time
  • Post Date: March 10, 2019
  • Apply Before: March 22, 2019
  • Offered Salary Competitive Remuneration
  • Career Level Officer
  • Experience 4 Years
  • Gender Both
  • Industry Services
  • Qualification Bachelor Degree
Job Description

The Nigeria Climate Innovation Center (NCIC) is an initiative of a partnership program of the World Bank with the help of the Government of Nigeria. It was launched in September 2018, as the first the Climate Technology Programs (CTP) being established in Nigeria to support green growth through strengthening domestic capacity and financing for the transfer, development and deployment of innovative climate solutions.

Department: Finance & Administration Team

Function: Ensuring organisational effectiveness by providing leadership in financial & operational functions

Reports to: Chief Executive

Manages Office: Coordinator Contract Type: Six months to Full time permanent contract

Probation period: Six months during which notice period is one month on either side

Role Purpose/ Impact

To ensure the smooth and efficient running of the organisation by providing leadership in:

All financial matters, including budget development, planning & reporting; managing the accounts, payroll and financial reporting of project funded activities and grant giving programmes

All operational matters, including managing HR requirements and overseeing activities to ensure safe and cost-effective management

To work as part of the Senior Management Team (SMT) to contribute financial and operational expertise in the development and implementation of organizational strategies, policies, practices, funding proposals and applications

To interact with the Board of Directors, Finance & Staffing Committees, by providing financial reports and information to ensure sound financial and operational governance

To work closely with the Stakeholder Management Team to provide financial and operational monitoring and controls on all programmes of work and activities, including producing reports and overseeing analysis of data and budget administration

Key Accountabilities

Improve operational systems, processes and policies — specifically, better management reporting, information flow and management, business process and organisational planning

Manage and increase the effectiveness and efficiency of Support Services (HR and Finance), through improvements to each function as well as coordination and communication between

operational support and programme development & delivery

Play a significant role in long-term planning, including an initiative geared toward operational excellence

Oversee overall financial management, planning, systems and controls

Management of budget in coordination with the Chief Executive

Development of individual programme budgets

Invoicing to funding sources, including calculation of completed units of service

Payroll management, including tabulation of accrued employee benefits

Organisation of fiscal documents

Regular meetings with the Chief Executive around fiscal planning & development

Servicing of the Finance Committee and Staffing Committee

Line manage Office Coordinator as head of Finance & Administration Team

Responsibilities by Function

Financial Management, Planning & Analysis:

Lead annual budgeting and planning process for annual budget with the CEO

Be responsible for Accounting policy and governance

Cash flow management and liquidity (specifically relating to Company Finance Policy)

Develop and manage annual budget

Lead of production of monthly and quarterly assessments and forecasts of financial performance against budget & cash flow, financial and operational goals

Develop long-range forecasts and maintain long-range financial plans

Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems

Prepare draft audit accounts and be a liaison with the externally appointed auditor

Prepare monthly and quarterly management accounts for the organisation including reports to the Finance Committee & Staffing Committees and Board

Service the Finance Committee & Staffing Committee

Lead on short and long-term financial and managerial reporting

Oversee day to day processing of accounts

Reconcile monthly activity, generating year-end reports, and fulfil tax related requirements

Manage month end and year-end closure procedures

Provide financial management of all project funded activities and programmes

Work with CEO on budgetary elements of funding applications and bids

Maintain archival and financial administrative files

Manage payroll, pension scheme, employee benefits and organisational insurance

Manage bank accounts to ensure sufficient liquid funds whilst investing surplus cash

Ensure that accounting requests are resolved and communicated in a timely manner to internal and external parties

Act as the Company Secretary, including organising all statutory returns: VAT, PAYE and Companies House reporting (annual return)

Operational Effectiveness:

Coordinate strategy (on behalf of CEO) to realise ambitions set out in the Corporate Plan

Oversee management of all operational functions

Be responsible for HR, increasing effectiveness and efficiency

Oversee IT & Premises as well as coordination and communication between all operational functions

Drive initiatives in the management team and organisationally that contribute to long-term operational excellence.

Organisational Leadership:

Contribute to short & long-term organisational planning and strategy in support of the NCIC

Risk Management:

Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing etc.

Oversee organizational insurance policies

Contribute to the review and update of the Risk Register

Maintain and review all office policies and procedures, including Health & safety, environmental and ensure compliance with all relevant legislation.

Experience

At least 3 years in Financial & Operations Management

Strong background and work in Development Finance with industry standard certifications

Not-for -profit accounting and annual reporting using industry standard reporting frameworks

Budget development and oversight

Project coordination

Personal Competencies:

Team Player

Communication (Oral and Written)

Prioritisation and conflict management

People management & leadership skills

Collaboration

Drive for Success

Influencing

Technical Competencies:

Sage (Line 50) and other operational Accounting software

MS Office; including Outlook, Access, Word & Excel

Knowledge of VAT, tax and other compliance implications of non and for-profit status.

Remuneration Package

Not-for-Profit related.

How to Apply

Interested and qualified candidates should send their Applications and inquiries relating to the TOR to: info@nigeriacic.org